佛罗里达州阳光法
"Florida has the most expansive open government laws in the country." - Open Government Guide: Access to Public Records and Meetings in Florida, Sixth Edition
概述
Florida's Sunshine Law provides a "right of access" to governmental proceedings of public boards or commissions (i.e., meetings) 和 Florida Public Records Act extends the "right of access" to include all documents and other materials made or received in connection with official university business (i.e., email, meeting notes, sound recordings, photographs, text messages, etc.). 的 law has many implications pertaining to how we do business at UWF, such as; record retention, 响应公共记录请求, 数据分类, 并确保会议记录.
Violations of the Sunshine Law can result in removal from office, noncriminal违规, and criminal penalties (possibility of a second-degree misdemeanor which can include imprisonment and/ or a fine).
ATTENTION UWF PERSONNEL: Please note that all public records requests should be forwarded to the 总法律顾问办公室 at the time they are received.
索取公共纪录
It is the policy of UWF that all employees must accept public records requests when asked. Please take note that certain information is exempt from public record requests, which can include; personally identifiable information (PII), matters relating to trade secrets/ intellectual property, 适用的竞争性招标文件, 以及其他受HIPAA和FERPA保护的数据.
因此, whenever a request is received to inspect or 复制 a University record, a determination has to be made as to whether the requested record is exempt or contains confidential information. Such determinations can only be made with approval from or by the 总法律顾问办公室.
范围
的 Florida Supreme Court interprets "public records" as "all materials made or received in connection with official business used to perpetuate, 沟通, 或者将知识形式化.这适用于:
- 书面文件(e).g.(员工会议期间的记录)
- Email (even if sent from personal computer or phone 只要与大学事务有关)
- 录音
- 照片
- 幻灯片演示
- Text messages (regardless of where the text originated, 只要与大学事务有关)
阳光法常见问题
Below are some Frequently Asked Questions regarding Florida's Sunshine and Public Records Law:
的 总法律顾问办公室 is designated as the office responsible for managing and overseeing public records requests. 可以通过电话联系他们 850.474.3420 或电邮至 GCFrontDesk@nunacapital.com.
Alternatively, requests can be submitted through the UWF服务台/总法律顾问门户, which can be accessed through your MyUWF dashboard.
虽然, there is no set time table for responding to a request, the university is required to make a good faith effort to complete any public record request within a reasonable period. 的 definition of a "reasonable period" is going to vary depending on the type and circumstances of the request. 例如, “广泛的或大量的”请求, or requests made just before or during a holiday period, 是否需要额外的时间来处理.
It is UWF policy that all public records requests are to be forwarded to the 总法律顾问办公室, who will help to ensure appropriate measures are taken to meet this requirement.
另外, you are not required to make a new record or meet the requestor's timetable. UWF is only required to provide copies, or allow inspection of, an existing record.
根据佛罗里达州的法律, the university may charge up to 15 cents per one-sided page or 20 cents per two-sided page.
另外, Florida courts have deemed that if a request requires "extensive use" of resources, the university may also implement a special service charge. "Extensive use," has been defined as any process to produce records that exceeds 15 minutes. This includes the time required to identify and collect, 审核豁免材料, 复制, 重新提交记录申请. 的 总法律顾问办公室 will provide the requestor with an estimate when necessary.
No. As long as the person making the request provides enough information for you to identify the records, UWF is obligated to furnish copies or allow the inspection of the records requested.
Record retention schedules vary and are subject to the Florida Department of State, 图书馆和信息事务司. 官方时间表可在 公立大学和学院GS5 和 州和地方政府机构的GS1.
Any questions or concerns regarding record keeping should be directed to UWF的档案管理计划, which can be consulted for on-site training and to establish an office Records Departmental Liaison. This information and many other helpful resources are located on UWF的档案管理计划网站.
的 same rules govern public record destruction that govern record retention. 官方时间表可在 公立大学和学院GS5 和 州和地方政府机构的GS1 或者通过 UWF的档案管理计划网站.
If you are unsure whether or not the purpose of a document is "made or received in connection with official business used to perpetuate, 沟通, 或者将知识形式化,“留着吧。.
有任何问题请随时向我提出 UWF的档案管理计划 或联络UWF的档案管理 records@nunacapital.com or 850.474.2693.